City Clerk's Office

17 New Market Street
Salem New Jersey 08079
856-935-0372 Ext 215
Fax 856-935-4095
E-Mail: cityclerk@cityofsalemnj.gov

Normal Office Hours: Monday - Friday 8:30 am to 4:30 pm

Beginning APRIL 11, 2017
THE HOURS TO OBTAIN VITAL RECORDS SUCH AS MARITAL, DEATH, BIRTH, ETC. AND ANY LICENSING AND PERMIT APPLICATIONS WILL BE
MONDAY-FRIDAY
9 am to 12 pm and
1 pm to 4 pm

WE ASK THAT YOU PLEASE ADHERE TO THE HOURS AS WE ARE UNABLE TO PROCESS BEFORE OR AFTER THE TIME NOTED ABOVE.
THANK YOU

The City Clerk under New Jersey Law (N.J.S.A. 40A: 9-133) serves as the Secretary of the Municipal Corporation, Secretary to the Governing Body, Administrative Officer and Chief Registrar of Voters and local Election official, Custodian of public records, and Chief Administrative officer of licenses and permits. The Clerk’s office receives, distributes and assigns all correspondence on behalf of the Mayor and Council.

The City Clerk is responsible for the preparation of the Agenda for the City Council Meetings, and to record and keep the Minutes of the Meetings. The City Clerk is the custodian of the official records of the City and maintains Ordinances, Resolutions, City Budgets, Contracts, Meeting Minutes, Performance Bonds, Maintenance Bonds, Filed City Deeds, Financial Disclosure Forms, and Calendar of Meeting Dates.

SERVICES OF THE CITY CLERK’S OFFICE
Voter Registration Information
Primary, General, and Special Elections
Copies of Resolutions, Ordinances and Municipal Codes
Licenses-ABC Liquor Licenses
One Day Social Affairs Applications and Permits
Catering Applications and Permits
Solicitors/Vendors Applications and Permits
Entertainment Applications and Permits
Bingos/Raffle Applications and Licenses
Coin Toss, Parade, Circus etc. Applications and Permits
Municipal Searches for Improvement
OPRA-Open Public Records Custodian
Notary Public Services
The following applications require Governing Body approval and State approval; the City Clerk’s office can explain the details pertaining to each:

Social Affairs Permit Applications for use by non-profit organizations to serve alcoholic beverages at an event open to the public are accessible below under “Forms” or available in the City Clerk’s Office and require City Council and State approval with fees to be paid to the State of New Jersey.

Catering Permit Applications for use by a Plenary Retail Consumption Licensee catering an event to serve alcoholic beverages are accessible below under “Forms” or available in the City Clerk’s Office and require City Council and State approval with fees to be paid to the State of New Jersey. Catering Permits must be for a Single, Special, and Non-Recurring Purposes. If the area on which the alcoholic beverages will be sold and served is contiguous to or adjoins the licensees’ premises, an Extension of Premises Permit, rather than a Catering Permit, must be obtained.

Procedure for Obtaining a Raffle/Bingo License

Any Organization applying for a Raffle/Bingo License must have an Identification /Registration Certificate issued by the State of New Jersey, Legalized Games of Chance Control Commission. Organizations wishing to hold an event within the City must be approved by City Council and the State before a license can be issued for the event. There are fees required by both the City and the State and are based on the type of raffle event to be held.

Raffle/Bingo applications are accessible below under “Forms” or available in the City Clerk’s Office. Applications shall be filed in quadruplicate with the City Clerk and the Registration Certificate must be provided with each application. Following approval of the City Council, the City Clerk files the application with Legalized Games of Chance Control Commission (LGCCC) within three days of its approval. The City Clerk may not issue the License for fourteen (14) days after its approval. This means that organizations may not have tickets printed until at least 2 weeks after the approval.

FORMS
OPRA-Open Public Records Act Form
Bingo License Application
Raffle License Application
Solicitor/Vendor Permit Application
Entertainment License Application
Voter Registration Form
Social Affairs Application Form
Catering Application Permit Form
Motorist Solicitation (Coin Toss) Application

HELPFUL LINKS

State of New Jersey - www.state.nj.us

County of Salem - www.salemcountynj.gov

Salem County Clerk - www.salemcountyclerk.org

New Jersey Alcoholic Beverage Control - www.nj.gov/oag/abc/index.html

New Jersey Legalized Games of Chance - www.state.nj.us/lps/ca/lgccc/

NJ Department of Health and Senior Services - www.state.nj.us/health/

New Jersey Elections - www.NJElections.org